---
title: How to Set Up Email Introduction Instruction 
description: Learn how to set the language for your AI Agent's introduction, follow-up, and LinkedIn messages in AnyBiz. Step-by-step guide to configure multilingual outreach.
---

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1. [AnyBiz Help Center: Setup, Support, and Tutorials](https://support.anybiz.io/?hsLang=en)
2. [GETTING STARTED](https://support.anybiz.io/getting-started?hsLang=en)

# How to Set Up Email Introduction Instruction 

## Follow this guide to create effective and personalized email introduction instructions for your AI Agent. This ensures consistent outreach tailored to your brand and audience.

### 🔧 Step-by-Step Instructions:

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1. ### Step 1: Choose a Persona
   
   Select the persona this email instruction should be linked to.  
   This ensures the messaging is aligned with the correct audience segment and goals.
   
   ✅ **Tip:** Make sure each persona has tailored instructions for best results.
   
   ---
   
   ### Step 2: Select Language
   
   Choose the language your AI Agent should use for messaging.  
   You can select from a wide range of supported languages, including:
   
     - English (American / UK / India)
     - Spanish (Spain / Latin America)
     - French, German, Italian
     - Romanian, Ukrainian, and many more
   
   ✅ **Tip:** Make sure the language aligns with your target audience's location and preferences.
   
   ---
   
   ### Step 3: Choose Tone of Voice
   
   Select how your email should "sound" to the recipient.  
   Tone of voice options include:
   
     - Formal and Professional
     - Friendly and Conversational
     - Supportive and Encouraging
     - Urgent and Assertive
     - Casual, Fun, Bold, Inspirational, and more
   
   ✅ **Tip:** You can also add a custom tone if you want something unique.
   
   ---
   
   ### Step 4: Define Call to Action
   
   Choose what action you want the recipient to take after reading the email.  
   Options include:
   
     - Schedule a Demo Call
     - Watch a Demo
     - Offer a Free Trial
     - Provide a Free Consultation
     - Offer to Visit a Website
   
   ✅ **Tip:** Clear and specific CTAs improve conversion rates.
   
   ---
   
   ### Step 5: Set Up Email Signature
   
   Decide how your signature should appear at the end of the email.  
   Choose from formats like:
   
     - \[First Name\] – \[Company Name\]
     - \[First Name\] – \[Website Link\]
     - \[First Name\] – \[Position\] – \[Company Name\]
     - \[Full Name\] – \[Company Name\]
     - \[Full Name\] – \[Position\] – \[Company Name\] – \[Website Link\]
   
   ✅ **Tip:** Choose a format that reflects your brand identity and trustworthiness.
   
   ---
   
   ### Step 6: Add Messaging Guidelines
   
   Provide specific messaging instructions to guide the AI Agent's writing style.
   
   **Example template:**
   
     - Start with a subject line
     - Begin with a relevant question
     - Follow with a key message
     - Mention the value proposition or benefit
     - End with the selected call to action
     - Keep it under 4 paragraphs
   
   ✅ **Tip:** Be as detailed as possible to keep messages on-brand and aligned with your goals.
   
   ---
   
   ### Step 7: Provide Case Studies (Optional but Recommended)
   
   Case studies help personalize the email by showing real success stories.
   
   **Example:**  
   We’re helping companies like Bright Way Solutions increase website visitors by 30% in just three months, without the hassle of complex setups.
   
   ✅ **Tip:** Add 1–2 short case studies to boost credibility and trust.
   
   ---
   
   ### Step 8: Select an Offering
   
   Choose the offering that your email message will reference.
   
   This allows the AI Agent to tailor messaging according to the selected product or service.
   
    
   
   ✅ Tip: Make sure the offering matches the target audience and the email’s goals.
   
    
   
   ---
   
   #### ✅ Final Step: **Generate & Train AI**
   
     - Click **“Generate Example”** to preview the message created by the AI.
     - If you like the result, click **“Save and Train AI.”**
     - If not, you can regenerate the message until you're happy with it.
   
   ✅ *Tip: You can edit the output manually before saving if you want to fine-tune the messaging.*

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